-
Right of Refusal. The Parish Halls are often used for parish activities, which take priority. SBC reserves the right to refuse any application for the hire of a hall without stating a reason.
-
Hire Charges. A deposit of £200 is payable at the time of booking and the full hire charge must be paid one calendar month before the event. If the booking is made within a month of the event, then the full hire charge must be paid at the time of booking. If payment is not made 1 month prior to the event, SBC will cancel your booking and release the booking to another hirer, and you will lose your deposit.
-
Cancellation. The Hirer should notify SBC of cancellation in writing. The deposit is not refundable if you cancel the booking 28 days before your booking. SBC reserve the right to cancel this hiring without obligation to give reasons, in which case the Hirer shall be entitled to a refund of any deposit and hire fee already paid.
If the government enforces a gathering restriction, which will affect your event, you will be entitled to reschedule or offered a full refund.
-
Postponed Booking. The hirer should notify SBC in writing if they wish to postpone their event. If SBC are notified 28 days before their booking, you will lose your deposit. We will keep the hire charges and a deposit will need to be paid to secure a new date.
-
Unfit for use. In the event of the hall or any part thereof being rendered unfit for the use of which it has been hired by an act beyond the control of SBC, SBC shall not be liable to the Hirer for any resulting loss or damage whatsoever save for the refund of the hiring fee.
-
Hire Period. The hire period, as stated on the booking form/invoice, is the time that the hirer commences and finishes using the hall. It includes the time taken for setting up and clearing up. The event and music in particular MUST finish by 10.30 pm and the Hall be vacated by 11.00 pm.
-
Occupation and use. The hire of a Hall is for the specific agreed times shown on the booking form/invoice and does not entitle the Hirer to use or enter the premises at any other time. The Halls shall only be used for lawful activities. SBC does not represent that the halls are suitable for any particular purpose and the Hirer must satisfy themselves in this respect. The Hirer shall not sublet the Halls or any part thereof.
-
Music & Radio Microphones. Music and sound levels should be kept very low and radio microphones turned off between 6.30 pm and 7.30 pm.
-
Fire Exits. Hirers are responsible for health and safety issues and providing information about safety procedures, fire exits etc. No exits may be blocked, chairs or other obstructions must not be placed in front of heaters or fire appliances removed or tampered with and fire doors must not be propped open.
-
Alcohol. Alcoholic drinks may be served free but under NO circumstances is the sale of alcoholic drinks allowed.
-
Smoking. Smoking is NOT permitted in any part of the halls at any time. No marijuana, cannabis or illegal substances is permitted inside and outside the hall area. In these cases, the Police will be contacted and your deposit will be forfeited.
-
No fires or candles are to be lit inside the hall or surrounding the entirety of the building.
-
Access. The hall will be opened and closed by the caretaker.
-
Fixings and Decorations. No fixtures/fitments of any kind shall be driven into any part of the Halls nor shall any placard or other articles be affixed hereto. No tape or tac may be used to fix decorations to the walls or floors.
-
Breakages and Damage. The hirer is responsible for all damage to the Halls, Kitchen equipment, furniture and property in the Halls and grounds occurring during the period of the hiring or while persons are entering or leaving the Halls pursuant to the hire, however and by whomsoever caused. The Hirer will be responsible for replacement ‘as new’ of any equipment, furniture or property and for the full cost of making good any damage to the Halls, fixtures or fittings.
-
Entry. The right of entry to the Halls is reserved to SBC and any other agent of SBC or a police officer at any time during the hiring. You must not enter the hall before your hired time, you will be asked to leave or you will be charged per hour, which MUST be paid before you enter.
-
Conduct and Good Order. The Hirer shall ensure that good order is kept in the Hall during the hiring. The Hirer will also ensure that those attending the engagement maintain good order during arrival and departure from the Halls. At all times the Hirer will take reasonable care to ensure that the occupants of neighbouring properties are not inconvenienced by noise, obstruction by vehicles and the like. This is a residential area and we ask you to be as quiet as possible when leaving the hall, especially late at night.
-
Signage. Signs, flags or placards of any kind are NOT to be attached to the railings at the front of the hall. The Hirer shall remove any sign, flag, emblem or other decoration displayed by the Hirer outside or inside the Halls if in the opinion of SBC, it shall be unseemly or expose the Halls to an undue risk of fire or in the opinion of SBC it is likely to lead to disturbance or breach of the peace.
-
Lighting. No additional lights or extension from the existing electric light fittings shall be used without the previous written consent of SBC.
-
Cessation of Activity. SBC reserve the right to put a stop to any entertainment, meeting or event not properly or reasonably conducted.
-
Equipment. The Hirer shall ensure that any electrical appliances brought by him/her to the premises and used there shall be safe and in good working order and used in a safe manner. Any equipment brought into the Hall and in particular play equipment, is the responsibility of the Hirer, especially with regard to the provision of supervision and insurance.
-
Clearing up and Waste Disposal. On vacation of the Hall, it is the Hirer’s responsibility to leave the Hall & Kitchen in a clean and orderly state. No sweets or tape stuck to the floor or walls, chairs or behind heaters. All rubbish and any other waste matter including decorations must be cleared from the Halls and suitably disposed of in the bins provided outside the Hall. All tables and chairs must be suitable to reuse and any additional tables and chairs used must be put back where found. Brooms are available if you need to clean up (please ask the caretaker). Kitchen utilities and appliances must be cleaned by hirer, returned and not damaged or your deposit will be forfeited.
-
Property of the Hirer and the Hirer’s agent must be removed from the Hall within 15 minutes after the expiration of the hiring or fees will be charged for each hour or part thereof until the same is removed. SBC accept no responsibility for any property left on the premises after the hiring. In the case of bazaars, jumble sales and any other occasion when property is brought into the premises for sale, any property remaining at the termination of the hiring will be considered the property of the Hirer for the purpose of this condition.
-
Parking. The SBC car park may be available to caterers and decorators. Only two cars are permitted to park in the Hall car park, which are left at the owner’s risk and SBC take no responsibility for loss, damage or theft of vehicles or contents. Parking is NOT allowed in front of the Church or in front of the Hall. Photo evidence will be passed on to the council, and you may be fined.
-
Culpability. Except for wilful negligence on the part of SBC, SBC shall not be responsible for any loss of, or damage to, the Hirers or any third party’s property arising out of the hiring, nor for any loss, damage or injury which may be incurred by, or be done to or happen to, any person or persons using the Halls during the hiring, arising from any cause whatsoever or for any loss due to any breakdown of machinery, failure of supply of electricity, leakage of water, fire, government restriction or act of God which may cause the Halls to be temporarily closed or the hiring to be interrupted or cancelled. The Hirer shall indemnify SBC against any claim which may arise out of the hiring or which may be made by any person using the Halls during the hiring in respect of any loss, damage or injury.
-
Indemnity. The Hirer agrees to indemnify SBC against all claims, demands, actions, proceedings, damages, costs and expenses arising out of non-observance of the Terms and Conditions document. The Hirer shall be responsible for making arrangements to insure against any third-party claims which may lie against him or her (or the organisation if acting as a representative) whilst using the venue.
-
THE PARISH AND THE ARCHDIOCESE ACCEPT NO RESPONSIBILITY FOR ANY ACCIDENT OR UNTOWARD INCIDENT IN THE HALL, CAR PARK OR ANYWHERE ELSE ON THE PARISH PROPERTY WHICH INVOLVES THE HIRER OR GUESTS DURING THE PERIOD OF THE HIRING.
-
Ticketed events must be controlled with security on site. It is the hirers responsibility to ensure their guests are safe.
-
The kitchen is on a shared basis.
-
No plastic confetti are allowed to be used on tables and in balloons.
-
It is the hirers responsibility to set the tables and chairs.
-
No sound equipment, microwave and kettle is provided.
-
Changing Clothes- Hire another room or use a storage room.
-
Halls cannot be decorated before your hired time. We offer no storage for drinks/food in advance of your booking.
-
For hours not used in your hire times, no refunds will be issued or deducted at your next event.
IF ANY OF THE ABOVE ARE NOT FOLLOWED THE HIRER WILL LOSE THEIR DEPOSIT
-
Any overstay or damage or failure to leave the hall clean and tidy will result in deductions being made from your deposit. The information on this form may be shared with the owners of the hall or their representatives, if necessary, for the booking to take place but will not be shared with any other third party.
-
St Boniface Church reserve the right to change these terms and conditions at any time at their discretion.
